A process is being implemented, across all specialty recruitment processes, to ensure that applicants with special circumstances and a requirement to train in a particular location are treated in a fair and consistent way.
Any applicant who falls into one of the following eligibility criteria will be pre allocated into the post, subject to it meeting the requirements of their training programme:
- Criterion 1 – the applicant is the primary carer for someone who is disabled, as defined by the Equality Act 2010
- Criterion 2 – the applicant has a medical condition or disability for which ongoing follow up for the condition in the specified location is an absolute requirement
Applicants with parental responsibilities: those who fall into this category will be asked to declare this on their application form. We expect that numbers in this category will be high. They will not be pre allocated in the 2018 recruitment process, so this information will not be taken into consideration when running the offers algorithm. However, the information will be used to help us establish how we can improve our systems to better account for parental responsibilities in future recruitment years.
Applicants wishing to be considered for special circumstances pre allocation should ensure that they state this on their application form and submit supporting evidence by email. Requests for consideration of special circumstances received in any other way will not be accepted.
Applicants wishing to be considered for special circumstances should complete the special circumstances application form (available from https://www.oriel.nhs.uk/Web/ResourceBank) and forward this, together with the following supporting evidence by email to firstname.lastname@example.org, as soon as the application has been submitted electronically.
- Written statement from a general practitioner or social services professional who you will have normally known for at least 6 months, confirming your role as primary carer for this person; and
- Care plan; and
- Proof of current address e.g. driving licence, utility bill dated within the last 3 months
- A report by the current medical specialist treating your condition or Occupational Health physician, in which they will be required to:
Describe the current medical condition or disability
Describe the nature of the ongoing treatment and frequency
Explain why the follow up must be delivered in a specific location rather than by other treatment centres in the UK; and
- Proof of address
Special circumstances applications will be reviewed by a national eligibility panel and a decision on whether the application has been successful will be communicated to the applicant.
Where the applicant is unhappy with the decision of the national eligibility panel, they are permitted to submit an appeal to the national review panel. The decision of the national review panel will be final.
Applicants who have been approved as having a special circumstance will be pre-allocated into the region of their choice, subject to the following criteria being met:
- Applicant is deemed appointable at interview/selection centre
- Applicant is ranked highly enough to receive an offer e.g. if there are 10 posts available, applicant will need to rank in the top 10
- The region the applicant wishes to be allocated to can fulfil all requirements of the curriculum for the specialty for which they have applied
If all of these conditions are met, the applicant will be pre allocated into the preferred region, before the main offers algorithm is run. Applicants are not guaranteed their preferred programme within the preferred region. Special circumstances applicants will be offered the highest ranked post within that region that they would have been offered, had the normal offers process run. Where applicants with special circumstances would not have been offered a post in the preferred region, they will be pre allocated one of their ranked programmes within that region.
Where applicants with special circumstances do not rank highly enough to be offered a post in the first round of offers they will be placed on a reserve list, pending more posts becoming available or offers being declined. There is no guarantee of matching special circumstances applicants to preferred locations after the first round of offers has been completed. An applicant without special circumstances who has accepted a post in the preferred location of an applicant with special circumstances will not be displaced to allow allocation of the applicant with special circumstances.
When ranking preferences, applicants with approved special circumstances must ensure that they only rank programmes/posts that they are willing to accept and undertake. Applicants will be allocated based on these preferences.
When choosing posts, applicants must ensure that they meet the eligibility for those posts. This includes applicants who are currently on, or will require a Tier 2 visa. Where the choice of post requires the applicant to meet the Resident Labour Market Test, the offer cannot be pre allocated.