This process ensures that applicants with special circumstances and a requirement to train in a particular location are treated in a fair and consistent way.
Special circumstances is different to reasonable adjustments. Applicants who require reasonable adjustments to attend interview or take up a training post should ensure that they contact the lead recruiter as soon as possible to discuss their requirements. Reasonable adjustments will not be managed through the special circumstances process.
Any applicant who falls into one of the following eligibility criteria can apply to have their circumstances taken into consideration, allowing them to be pre allocated into a post, subject to it meeting the requirements of their training programme:
- Criterion 1 – the applicant is the primary carer for someone who is disabled, as defined by the Equality Act 2010
- Criterion 2 – the applicant has a medical condition or disability for which ongoing follow up for the condition in the specified location is an absolute requirement
Applicants wishing to be considered for special circumstances pre allocation should ensure that they state this on their application form and submit supporting evidence by email. Requests for consideration of special circumstances received in any other way will not be accepted. Supporting evidence must be supplied by the following deadlines:
2019 Round 1
Thursday 29 November 2018 by 16:00 hours
2019 Round 2
Wednesday 20 February 2019 by 16:00 hours
2019 Round 1 (re-advert)
Thursday 14 March 2019 by 16:00 hours
2019 Round 2 (re-advert)
Thursday 15 August 2019 by 16:00 hours
Applicants who are uncertain of the recruitment round that they have applied in should refer to the recruitment timetable on pages 16 to 18.
For applicants who develop special circumstances after the deadline for the recruitment round in which they have applied, contact should be made directly with the region where an offer has been made. Special circumstances cannot be considered in this process, outside of the timelines listed above.
Applicants wishing to be considered for special circumstances should complete the special circumstances application form (available from https://www.oriel.nhs.uk/Web/ResourceBank) and forward this, together with the following supporting evidence by email to firstname.lastname@example.org, as soon as the application has been submitted electronically.
- Written statement from a general practitioner or social services professional who you will have normally known for at least 6 months, confirming your role as primary carer for this person; and
- Care plan; and
- Proof of current address e.g. driving licence, utility bill dated within the last 3 months
- A report by the current medical specialist treating your condition or Occupational Health physician, in which they will be required to:
Describe the current medical condition or disability
Describe the nature of the ongoing treatment and frequency
Explain why the follow up must be delivered in a specific location rather than by other treatment centres in the UK; and
- Proof of address e.g. driving licence, utility bill dated within the last 3 months
Special circumstances applications will be reviewed by a national eligibility panel and a decision on whether the application has been successful will be communicated to the applicant.
Where the applicant is unhappy with the decision of the national eligibility panel, they are permitted to submit an appeal to the national review panel. Appeals must be based on new evidence being submitted; requests for appeals where no new evidence is provided will be rejected. The decision of the national review panel will be final.
Applicants who have been approved as having a special circumstance will be pre-allocated into the region of their choice, subject to the following criteria being met:
- Applicant is deemed appointable at interview/selection centre
- Applicant is ranked highly enough to receive an offer e.g. if there are 10 posts available, applicant will need to rank in the top 10. Applicants will also be considered to have ranked highly enough, where there are applicants ranked above them who would not be eligible to receive an offer due to limited preference choices and preferred posts being unavailable.
- The region the applicant wishes to be allocated to can fulfil all requirements of the curriculum for the specialty for which they have applied
If all of these conditions are met, the applicant will be pre allocated into the preferred region, before the main offers algorithm is run. Applicants are not guaranteed their preferred programme within the preferred region. Special circumstances applicants will be offered the highest ranked post within that region that they would have been offered, had the normal offers process run. Where applicants with special circumstances would not have been offered a post in the preferred region, they will be pre allocated one of their ranked programmes within that region.
Where applicants with special circumstances do not rank highly enough to be offered a post in the first round of offers they will be placed on a reserve list, pending more posts becoming available or offers being declined. There is no guarantee of matching special circumstances applicants to preferred locations after the first round of offers has been completed. An applicant without special circumstances who has accepted a post in the preferred location of an applicant with special circumstances will not be displaced to allow allocation of the applicant with special circumstances.
When ranking preferences, applicants with approved special circumstances must ensure that they only rank programmes/posts that they are willing to accept and undertake. Applicants will be allocated based on these preferences. If it is not possible to pre allocate an applicant with special circumstances, they will have opportunities throughout the recruitment process to amend their preferences, should they wish to be considered for appointment in another region.
When selecting post preferences, applicants must ensure that they meet the eligibility for those posts.
Applicants with approved special circumstances who are currently on, or will require a Tier 2 visa should be aware of immigration restrictions when making post preferences. Where the choice of post requires the applicant to meet the Resident Labour Market Test, the offer cannot be pre allocated, even if the applicant ranks high enough at selection, as immigration regulations must be adhered to.