What are the eligibility criteria?
The eligibility criteria relate to certain changes in personal circumstances. ‘An unforeseen, significant change in circumstances’ should relate to:
- personal disability as defined by the Equality Act 2010 or
- primary carer responsibilities or
- parental/guardian responsibilities or
- a committed relationship
You must also have been on a training programme for at least 9 months at the point of application and have at least 12 months remaining at the point of transfer.
Other criteria and supporting document requirements must also be fulfilled. For full details on the eligibility criteria, please read the Trainee Guide to IDT which can be found here:
It should be noted that the National IDT process can’t facilitate transfers for trainees who wish to move for training or career purposes.
How flexible are the eligibility criteria?
In order to remain consistent to all trainees and to ensure we operate a transparent and robust service, the National IDT team will not be able to depart form the nationally set criteria. This means we are unable to be flexible with the implementation of the eligibility criteria when checking applications.
I do not meet all of the eligibility criteria, should I submit an application anyway?
It would be best to first contact the National IDT team to discuss your particular circumstances before completing the application process. We will be unable to tell you if you are eligible or not or if you should apply or not but we will be able to signpost relevant sections of the eligibility criteria that may help you make a better informed decision.
You can send us your query by e-mail to: IDTinfo@southlondon.hee.nhs.uk
My change of circumstances occurred prior to the start of my training, can I apply?
In order to be eligible to transfer, a change of circumstances must have occurred after the start of your training i.e. the first day in your current training post for which you hold your current National Training Number or Deanery Reference Number.
It will not be possible to support the transfers of trainees who experienced a change in personal circumstances after accepting their training post but before their first day in that post.
My change of circumstances has not yet occurred, can I apply?
In order to be eligible to transfer, a change of circumstances must have already occurred and it willnot be possible to facilitate transfers for trainees who have not yet experienced a change ofcircumstances.
This is because vacancies available through the transfer process are limited and it is intended thatthese will be allocated to those trainees who need immediate support in transferring to a differentgeographical region.
My Partner has been offered a job in another region and I would like to move with him/her, can I apply?
You can now apply for IDT if your partner has received a job offer in another location. You must beable to provide evidence of this with your application.
If your partner is a medic, please send a confirmation of training letter from the training region they willbe joining that includes their start date. If your partner is not a medic, please send a letter headed joboffer from the organisation they will be employed by, that also confirms their start date.
I am a LAT/LAS, can I apply for IDT?
The National IDT process only applies to those trainees on specialty training programmes and does not deal with those doctors on fixed term contracts.
I am currently training Less than Full Time (LTFT), can I apply?
LTFT trainees are able to apply via the National IDT process but it can’t be guaranteed that LTFT status will be continued should a transfer be possible. If a LTFT vacancy exists in a new region then this can be offered to a trainee. However, if only fulltime vacancies exist within a region then trainees will have to negotiate LTFT status and will have to follow local processes for confirming this.
There are some posts which are only suitable for LTFT trainees and some which are only suitable for full time trainees, though some posts could accommodate either. You should tell us exactly what you need on your application form; if you are eligible, your prospective training region will look for a post that suits your needs. If you could work LTFT or full time, please write that in your application form.
I am currently out of programme/on maternity leave, can I apply?
Trainees requesting an IDT while pregnant, on maternity leave or out of programme (OOP) must apply during the transfer window which will allocate vacancies with start dates closest to their return to work.
Prospective training regions are not obliged to continue OOP arrangements that have been agreed between trainees and other training regions and the National IDT process is unable to hold vacancies open for trainees who are not able to fill them until a future date.
This is because vacancies available through the transfer process are limited and it is intended that these will be allocated to those trainees who need immediate support in transferring to a different geographical region.
I deferred the start of my training due to pregnancy – can I apply for IDT?
Unfortunately unless you have started on your programme you will not be able to apply for an IDT. The National IDT process places trainees in immediate need into trusts that have vacancies to fill – we could not ask a trust to hold a vacancy and they could not guarantee that it would still be available after the deferral.
I hold a Tier 2 visa within a HEE region, can I apply?
Trainees who hold a Tier 2 visa within a Health Education England (HEE) region had their sponsorship arrangements changed in March 2015. HEE has become a single sponsor for all Tier 2 trainees within these regions which will mean transfers can take place between the included regions.
Therefore, Tier 2 trainees in a HEE region will hold the correct immigration status for a transfer to another HEE region once this change takes place.
If English trainees are approved to transfer to another English area then they will not need to apply for a new visa, your move will be reported to the HEE Tier 2 Manager by the National IDT Team.
I hold a Tier 2 visa and want to transfer into or out of Wales, Scotland or Northern Ireland, can I apply?
Tier 2 trainees who wish to transfer into or out of Wales, Scotland or Northern Ireland will be unable to do so under current visa restrictions. This is because the process does not constitute ‘open competition’ and therefore the requirements of the Resident Labour Market Test (RLMT) can’t be fulfilled. Without passing the RLMT, trainees will be unable to receive a Certificate of Sponsorship from their new employer.
This is based on UK Visa and Immigration legislation. The National IDT team, or any organisation involved in the creation of the IDT eligibility criteria, can’t overturn this.
I am on a two year training programme, can I apply?
Unfortunately, due to restrictions on when a trainee can apply relating to time spent and time remaining on a training programme, those trainees on a full time two year training programme will be unable to apply for a National IDT. However, trainees who are in a Less Than Full Time post can apply for an IDT if they will still have 12 months remaining on their training programme at the point of transfer.
We would suggest trainees who are in a full time post to discuss their personal circumstances with their current training region’s administrative team as they may be able to offer advice and information on alternative local support that might be available to them.
I am a trainee within the Military Deanery, how should I apply for a transfer?
Military Deanery trainees should discuss transfer arrangements with the DPMD as the Military Deanery is not included within the National IDT process. A transfer process is in place for military trainees but unfortunately we are unable to provide information on this.
I am a spouse/partner of a member of the armed forces, does the Armed Forces Covenant apply to the National IDT process?
We do apply the Armed Forces Covenant to our process but this simply means that we must prevent disadvantage for families of those in the armed forces when considering IDT, not prioritise their applications. However, you should immediately discuss your personal circumstances and your wish to transfer with your Postgraduate Dean who may be able to advise you on alternative arrangements.
My ARCP 2 or 3 or RITA D or E are not due to clinical or competence issues, can I still apply?
It will not be possible to arrange a transfer for any trainee who does not have an ARCP 1, regardless of the reason for receiving an unsatisfactory outcome. Local support arrangements should be explored, including locally implementing any remedial steps outlined through the ARCP/RITA process, for any trainee who has received an unsatisfactory ARCP prior to application. All trainees will need to have an ARCP outcome 1.
I went on maternity leave soon after starting my programme and do not yet have an ARCP; can I provide a letter indicating that I am making satisfactory progress instead of an ARCP?
If your trainers are willing to provide information to your Postgraduate Dean that you are making satisfactory progress, we will accept a letter from the Dean confirming this. Please be aware that trainers may not be willing to make this assessment if you have not been in the programme for long, therefore you would not be able to apply for an IDT.
I started my training programme in October, have completed 9 months of my training but do not have an ARCP – can I apply for IDT?
If your trainers are willing to provide information to your Postgraduate Dean that you are making satisfactory progress, we will accept a letter from the Dean confirming this in lieu of an ARCP. We would expect, as per the terms and conditions on the application portal, that you would update us when you do receive your first outcome. If this is unsatisfactory, Postgraduate Deans may discuss the validity of the transfer.
Do you accept Interim Reviews?
Unfortunately, we cannot accept an Interim Review as they do not result in the issuing of an outcome. Trainees will need to submit their most recent ARCP outcome 1 when applying for an IDT.
I am a Foundation trainee; can I apply for Inter-Deanery Transfer?
Foundation training is not covered by the National IDT process but you can apply for a transfer through your local Foundation School. I’m afraid we cannot give you any further information about this process, please contact your local foundation team or administrator.
I am in a committed relationship/planning to get married/engaged to be married but do not live with my partner and we do not yet share any financial responsibility – what evidence can I provide for my application?
The National IDT Team recognises that sometimes people will not live together before they get married but this should not exclude them from the NIDT process. The following is a comprehensive list of all the evidence that can be provided under Criteria 4 – Committed Relationship:
EITHER a marriage certificate or civil partnership certificate.
OR 2 pieces of evidence of shared financial responsibility (Joint bank account statements, utility bills, joint mortgage/tenancy agreement)
OR 1 Piece of evidence of shared financial responsibility and any one piece of evidence from
the list below
OR Any two pieces of evidence from the following list:
Evidence of regular transfer of funds to partners account on bank statement (two or more transfers over a few months would be sufficient)
- Letter of intent from mortgage lender/rental company
- Letter of intent to marry from religious leader
- Evidence of travel to partner’s location on several occasions (train/coach/plane confirmation emails or tickets that show date of travel and destination. Two or more over a few months would be sufficient. Petrol receipts are not accepted)
- Beneficiary documents
- Wedding/venue deposit receipts
- Phone records that show calls to partner over a period of time (Partner’s number must also be proven)
If you are unsure whether something can be used as shared financial responsibility, please contact email@example.com
If you are applying because your partner has a job offer in another region you will also have to supply evidence of this in addition to the above.
• If your partner is a medic, please provide confirmation of training letter including start date
• If your partner is non-medic, please provide official job offer letter or contract, including start date
You can also find this list in the Trainee Guide to IDT.